Privacy Policy
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Cairnsmoir Connections Ltd has updated its Privacy Policy, effective May 25, 2018.  These changes were made in preparation for the EU’s new data privacy law, the General Data Protection Regulation (GDPR) superseding the Data Protection Act 1998. We accept our responsibilities to protect and manage data in accordance with accepted standards.  We appreciate the importance of keeping personal information private and protected for everyone associated with Cairnsmoir Connections. 

You are welcome to access our website without disclosing your personal data. On this page, you will find information about the ways in which we collect and use personal data about you. Any changes we may make to what we do with your personal data in the future will be posted on this page. If you have a question which is not answered by the information on this page, please use the contact page to get in touch with us. This policy does not cover links to third party sites.

What information do we collect?

People who contact us via www.cairnsmoirconnections.org
If you contact us through our website, we may keep a record of that correspondence; details of transactions you carry out through our website and details of your visits to our website including but not limited to, traffic data, location data, weblogs and other communication data.  We also collect non-personal information such as browsing data to help us to monitor the activity of our website.

People who contact us via social media
We use Social Media platform apps to manage our social media interactions. If you send us a private message via social media the message will be stored for three months. It will not be shared with any other organisations. Any public posts made will not be removed unless they are deemed inappropriate.

People who contact us via email
We use Gmail, which uses Transport Layer Security (TLS) by default to encrypt and protect email. If your email service does not support TLS, you should be aware that any emails we send or receive may not be protected in transit. We will also monitor any emails sent to us, including file attachments, for viruses or malicious software. Please be aware that you have a responsibility to ensure that any email you send is within the bounds of the law.

How do we use personal information?
We may use your personal data in the following ways:
• To provide you with information, products or services that you request from us or which we feel may interest you. Where you have provided your postal address, telephone number or email address, we take that to indicate that you agree to this use of your personal data. You may contact us at any time to request that your personal data is not used for direct marketing purposes such as attendance at paid events.
• To carry out our obligations arising from any contracts entered into between you and us. 
• To notify you about changes to our website and the services we provide.
We will only use any personal information you send us for the purposes for which you provide it.

How do we protect personal information?
We will only hold your information for as long as necessary. This information will never be shared with any third party organisations.  All employees who have access to your personal data are obliged to respect the confidentiality of this information. If you do not want us to use your data for news, updates or promotional messages, please tick the relevant box situated on the form on which we collect your data.

Cookies and analytics
Cookies are small text files that are placed on your computer by websites that you visit. They are widely used in order to make websites work, or work more efficiently, as well as to provide information to the owners of the site. When someone visits the Cairnsmoir Connections website we use a third party service, Google Analytics, to collect standard internet log information and details of visitor behaviour patterns. We do this to find out things such as the number of visitors to the various parts of the site. This information is only processed in a way which does not identify anyone. We do not make, and do not allow Google to make, any attempt to find out the identities of those visiting our website. If we do want to collect personally identifiable information through our website, we will be up front about this. We will make it clear when we collect personal information and will explain what we intend to do with it.

Your rights
You have a right to know about the personal information that Cairnsmoir Connections holds about you and to receive a copy of that information provided upon request. You also have a right to correct, amend or delete the information that Cairnsmoir Connections holds about you if it is incorrect. If you wish to exercise these rights please contact us by post or email via the Contact Page (see below).  

You can be assured that we do our best to ensure that your personal information is secured so that your confidentiality is maintained. The provisions of the General Data Protection Regulation (GDPR) 2018 gives you control over the information we store about you, and how we contact you in the future. We will only use your information so we can communicate information to tell you about products or activities which may be of interest to you.

Future policy
We may need to update or modify this Privacy Statement at any time, and modifications are effective upon being posted on the Cairnsmoir Connections website. You are responsible for reviewing this privacy statement periodically to ensure that you are aware of any changes to it. 

Contacting Cairnsmoir Connections
If you have any questions about this Privacy Statement, the privacy practices of CairnsMoir Connections or if you want to exercise any of the rights that you are given under this Privacy Statement you can contact:
Email: admin@cairnsmoirconnections.org
Post:  Cairnsmoir Connections Ltd 92 Glasgow Road Bathgate United Kingdom EH48 2AH 

LAST UPDATED APRIL 2022